The purpose of Facilities Planning and Management is to create and maintain a safe, positive and appealing environment that supports student and staff success. Our mission is to increase the quality of services provided and establish metrics to verify the level achieved. The Facilities Planning and Management (FPM) department of the Butte-Glenn Community College District is responsible for the construction, maintenance and operation of the physical plant of the District. Divisions include Custodial, Construction & Building Maintenance, Grounds, Printing, Shipping and Receiving, Transportation, Bond Management Program, utility management and the technical and clerical staff to support these functions. The vision of an organization can be subdivided into three parts: Core Values, Purpose, and Mission. The Core Values are the basic beliefs that define us as individuals and thus as an organization. These do not change over time. Purpose is the guiding star that defines the direction the organization will always move toward. The Mission is the immediate challenge to be conquered while moving towards fulfilling the Purpose.
The FPM department consists of eight units: Custodial Services, Construction and Building Maintenance, Grounds Maintenance, Printing Services, Shipping & Receiving, Mail Services & Asset Management, Student Transportation, Staff Motor Pool, Bond Management Program, and Facilities Support Services. There are approximately 70 permanent employees in the department.
Increase in Natural Gas and Electricity Cost
Utility cost covered.
Cosmetology and Barbering Center
• Natural Gas - $1,860
• Electricity - $2,596
Chico Center/Skyway Center
• Natural Gas - $3,000
• Electricity - $3,860
Main Campus
• Electricity $23,505
• Natural Gas $30,933
Glenn Center Lease Increase
Lease covered so that program can continuing operating.
Cosmetology Center Lease Increase
Lease covered so that program can continuing operating.
Water, Sewer rate, use and permit
Cost covered.
Air filters for Welding and Manufacturing building. Kinesiology and Athletic Performance Center and Press Box.
Funds will be used to purchase air filters for Welding & Manufacturing Building and Kinesiology & Athletic Performance Center and Press Box Filters remove particles such as dust and dirt as they pass through the filters.
The following goals from the previous strategic plan and program review and the current status:
• Establish and manage a facilities renewal program. Ongoing.
• Identify safety hazards and develop projects to address unsafe conditions. Ongoing.
• Assist instructional and student service departments with development of their projects. Ongoing.
• Ensure that all District facilities, property and vehicles are in compliance with relevant regulations. Ongoing.
• Track and analyze the District’s utility usage and costs. Ongoing.
• Maintain the Bond Management Program. Ongoing.
• Evaluate job class to ensure a match with District needs and requirements. Ongoing.
• Evaluate 2016 Accessibility Survey and create a corrective maintenance plan. Ongoing.
• Evaluate District options to mitigate the effectis of PGE's Public Safety Power Shutoff. Ongoing.
Strategy 1 - Facilities Renewal Program
Establish and manage a facilities renewal program.
The buildings represent the most valuable physical asset of the District with a current replacement value of approximately $399 million. In addition the utility infrastructure, landscape and hardscape are valuable assets of the District. All of these assets have a predictable rate of deterioration and therefore, the need for systematic renewal of these assets to provide for the future usability for District functions.
Strategy 2 - Safety
Identify safety hazards and develop projects to address unsafe conditions.
Some facility deteriorations create unsafe conditions and need to be addressed.
Strategy 3 - Analyze Program Needs
Meet with and discuss facility-related programatic needs for instructional and student services departments.
Adaptive use of facility can assist instruction and delivery of student services. FPM can provide the expertise to assist departments with their augmentation requests.
Strategy 4 - Regulations
Ensure that all District's facility, property and vehicles are in compliance with relevant regulations.
To reduce the District's exposure to liability and potiental regulatory actions.
Strategy 5 - Utility Usage
Track and analyze District utility usage and costs, and options to mitigate PGE's Public Safety Power Shutoff.
Analyzing the District's utility usage will assist with budgeting for future utility costs, and options to mitigate PGE's Public Safety Power Shutoff.
Strategy 6 - Bond Management Program
Maintain the Bond Management Program and reclassify staff to match the department needs to support the Bond Program.
Additional Program Managers are needed to support the Bond Program.
Strategy 7 - Accessibility Survey
Implement corrective maintenance plan based on 2016 Accessibility Survey.
Correcting the deficiencies identified in the survey will make the campus more ADA accessible.
None
None
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Facilities Planning and Management | Operating Expenses | $0.00 | $13,130.00 | ||
| Increase budget to cover for rent increase at Glenn Center and Cosmetology and Barbering Center | Increase budget to cover for rent increase at Glenn Center and Cosmetology and Barbering Center. GC: $6,588.00 (110002107601000.55611) CBC: $6,542 (110002108300700.55611) |
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| 2 | Facilities Planning and Management | Operating Expenses | $0.00 | $65,032.00 | ||
| Increase in Natural Gas and Electricity Cost | Chico Center � When PGE implement the time of use rate in March 2021, there will be a 9% increase in electricity prices. The District will need an augmentation for utilities to support the Chico Center for the 21-22 year: � 11.000.210.3.657000.55510 � Electricity - $10,594 Main Campus �Due to the increased square footage of the 9 portables for Technology Swing Space and Scenario Village and when PGE implement the time of use rate in March 2021, there will be a 9% increase in electricity prices, we will need an augmentation for utilities to support the main campus for the 20-21 year. � 11.000.210.1.657000.55510 - Electricity $23,505 � 11.000.210.1.657000.55520 - Natural Gas $30,933 |
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| 3 | Facilities Planning and Management | Operating Expenses | 110002101651001 | 55890 | $0.00 | $3,000.00 |
| Groundwater Monitoring Report and Evaluation | New regulations required by the State Water Quality Control Board annual groundwater monitoring report in order to maintain the required Waste Water Treatment Plant permit. The report shall contain an analysis of groundwater data collected during the year, and a general evaluation of any impacts the wastewater discharge is having on the groundwater quality. This report is required to be conducted by a third party entity that holds the proper environmental license. Maintenance is recommending to contract with NorthStar to prepare and submit these documents to the State Water Quality Control Board. |
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| 4 | Facilities Planning and Management | Operating Expenses | 110002101651001 | $23,575.00 | $0.00 | |
| Data Collection for Permit to Clean Creek | Required data collection to apply for permits to perform cleaning in the creek. |
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| 5 | Facilities Planning and Management | Operating Expenses | $73,791.00 | $0.00 | ||
| Clear Creek Maintenance Plan | Cost is for consultant to develop a maintenance plan for the District on Clear Creek and obtain proper maintenance permit to clean the creek. |
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| 6 | Facilities Planning and Management | Facilities | 110002101651001 | 56220 | $350,000.00 | $0.00 |
| Scheduled Maintenance Allied Health Lighting Replacement LED | The annual inspections showed replacement is needed. |
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| 7 | Facilities Planning and Management | Facilities | 110002101651001 | 56220 | $30,000.00 | $0.00 |
| Scheduled Maintenance Lighting Replacement LRC | The annual inspections showed replacement is needed. |
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| 8 | Facilities Planning and Management | Facilities | 110002101651001 | 56220 | $30,000.00 | $0.00 |
| Schedule Maintenance Replace Handicap Actuators LRC | The annual inspections showed replacement is needed. |
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| 9 | Facilities Planning and Management | Facilities | 110002101651001 | 56220 | $150,000.00 | $0.00 |
| Schedule Maintenance Restroom Renovation Mechanized Agriculture | The annual inspections showed restoration is needed. |
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| 10 | Facilities Planning and Management | Operating Expenses | $0.00 | $0.00 | ||
| New Glenn Center- Utility, Water, Weed Control and Pest Cost | The new Glenn Center will come online in September 2022. Utility, water, weed control will need to be funded. Waste disposal, recycling and hazardous waste will need to be funded. Current services are being paid for by the property owner. The building will require annual fire alarm and sprinkler system and backflow preventer inspections. Ongoing cost is $39,500. - Quarterly weed control by detention pond $1,900 - Semi-annual weed control $3,300 - Pest $1,200 - Water $3,500 - Electric $9K - Natural gas $6K - Waste disposal, recycling and hazardous waste $5,600 - Annual fire alarm and sprinkler system and backflow preventer inspections. Total ongoing cost is $9K ($7K for fire alarm and sprinkler system inspection and $2K for backflow preventer inspections) |
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| 11 | Facilities Planning and Management | Facilities | 110002101651001 | 56220 | $51,385.00 | $0.00 |
| Arts Adult Changing Table | Add an adult changing table to the Arts Restroom. This is requested by the Diversity Committee. |
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