2020-21 Unit Plan
Dean of Student Services
Mission Statement
The Office of the Dean of Student Services works with the Student Equity and Achievement Program to provide quality educational support services aimed at enhancing student access, retention, success, and completion.
Program Description
The Office of the Dean of Student Services provides leadership and oversight to the following departments: Student Equity, Culture and Community Center, Career and Academic Assessment Center, Regional Testing Center, Counseling, Transfer Counseling Center, Admissions and Records, Financial Aid, and the Veteran's Resource Center.
Accountability for Previously Funded Items
Accountability Item 1
Student Assistant Pool
Amount:
150000.00
Used For Intended Purpose:
Yes
Benefit
Student Assistants were funded for the following areas/departments:
- Student Success Services
- Transfer Counsleing Center
- Counseling
- Welcome Center
- Orientation
- Math Lab
- Career and Academic Assessment Center
- Student Equity and Achievement Department
- Culture and Community Center
Student employment benefits students in thre ways: 1) by providing a source of income, 2) by fostering connection with the institution, and 3) by providing work experience that will aid in future job seeking.
Accountability Item 2
Hobsons/Starfish Annual License
Amount:
30000.00
Used For Intended Purpose:
Yes
Benefit
The functional implementation team continues to configure, test, and develop the online educationl planning and degree audit tools in Hobsons/Starfish. Planning to go live with the tool in Spring 2020.
Accountability Item 3
Professional Development Fund
Amount:
38000.00
Used For Intended Purpose:
Yes
Benefit
Funds were used to cover travel, training, and professional development costs for the following areas:
- Admissions and Records
- Counsleing
- Career and Academic Assessment Center
- Financial Aid
- Student Equity and Achievement Department
- Faculty and Staff of Color Council
A small amount of funding was repuposed to cover non-pro dev costs. The plan for 2020/2021 is to decrease the amount of funds allocated to this line item.
Accountability Item 4
Computing Equipment Fund
Amount:
28000.00
Used For Intended Purpose:
Yes
Benefit
Purchased and/or replaced critical equipment in several Student Services areas. A small amount of funding was repurposed for other expenses. Will reduce amount requested in 2020/2021.
Student Learning/Administrative Unit Outcomes
The Dean's office uses the Student Equity and Achievement Plan and expenditure reports which are due to the Chancellor's Office on a regular basis to assess effectiveness and identify areas for improvement and future activities. Please refer to the latest copy of the SEA Plan and the SE Plan for additional information.
Standards/Goals for Student Achievement (Instruction Departments)
Standards/Goals for Student Achievement (All Other Departments)
The department supports Vision for Success Goals 1, 2, 3, 5, and 6. We support access to Counseling and Transfer Counseling, Educational Planning, Matriculation, Career Exploration and Major Identification, AB 705 implementation and supports, and diversity, equity, and inclusion efforts throughout the institution.
Strategic Direction
The department plays a significant role in supporting all of the strategic direction thematic priorities. From AB 705 to Hobsons/Starfish to Onboarding to Student Equity Planning to CACP/Fair Classrooms/guest speakers to utilizing and sharing institutional data on a regular basis.
Program Review
N/A
Department Goals
Primary department goals incude:
- Elimination of student equity/achievement gaps
- Onboarding for new students
- Providing supports for succesful completion of transfer math and transfer English
- Comprehensive Counseling, Career Counseling, and Educational Planning
- Effective and efficient administrative oversight and support for various Student Services Departments
Future Development Strategies
Strategy 1 - Elimination of Student Equity/Achievement Gaps
Reduce and eliminate achievement gaps that appear on the Student Equity dashboard.
Initiatives
- Enhancing a Culture of Completion and Goal Achievement
- Supporting Student, Faculty and Staff Success
- Using Data-Informed Processes for Continuous Improvement
- Maximizing Resources to Support Student Learning
- Enhancing a Culture of Equity and Inclusiveness
Supporting Rationale
Education code identifies this as a primary goal of the SEA program. This also supports the Vision for Success and the college's Strategic Direction.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: Yes
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: Yes
Supports Meeting Vision for Success Goal - Transfer: Yes
Supports Meeting Vision for Success Goal - Time to Degree: Yes
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: Yes
Strategy 2 - Onboarding/Matriculation
Provide supports for incoming student populations.
Initiatives
- Enhancing a Culture of Completion and Goal Achievement
- Supporting Student, Faculty and Staff Success
- Maximizing Resources to Support Student Learning
- Enhancing a Culture of Equity and Inclusiveness
Supporting Rationale
Education code identifies this as a primary goal of the SEA program. This also supports the Vision for Success and the college's Strategic Direction.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: Yes
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: Yes
Supports Meeting Vision for Success Goal - Transfer: Yes
Supports Meeting Vision for Success Goal - Time to Degree: Yes
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: Yes
Strategy 3 - Transfer Math & Transfer English (AB 705)
Support students in the succesful completion of transfer math and transfer English.
Initiatives
- Enhancing a Culture of Completion and Goal Achievement
- Supporting Student, Faculty and Staff Success
- Using Data-Informed Processes for Continuous Improvement
- Maximizing Resources to Support Student Learning
- Enhancing a Culture of Equity and Inclusiveness
Supporting Rationale
Education code identifies this as a primary goal of the SEA program. This also supports the Vision for Success and the college's Strategic Direction.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: Yes
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: Yes
Supports Meeting Vision for Success Goal - Transfer: Yes
Supports Meeting Vision for Success Goal - Time to Degree: Yes
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: Yes
Strategy 4 - Educational Planning
Counseling, Career Counseling, and electronic Educational Planning.
Initiatives
- Enhancing a Culture of Completion and Goal Achievement
- Supporting Student, Faculty and Staff Success
- Using Data-Informed Processes for Continuous Improvement
- Maximizing Resources to Support Student Learning
- Enhancing a Culture of Equity and Inclusiveness
Supporting Rationale
Education code identifies this as a primary goal of the SEA program. This also supports the Vision for Success and the college's Strategic Direction.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: Yes
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: Yes
Supports Meeting Vision for Success Goal - Transfer: Yes
Supports Meeting Vision for Success Goal - Time to Degree: Yes
Supports Meeting Vision for Success Goal - Employment in field of Study: Yes
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: Yes
Strategy 5 - Effective and Efficient Administrative Support
Leadership, planning, organizing, staffing, directing, coordinating, and budgeting for a variety of Student Services departments.
Initiatives
- Enhancing a Culture of Completion and Goal Achievement
- Supporting Student, Faculty and Staff Success
- Using Data-Informed Processes for Continuous Improvement
- Maximizing Resources to Support Student Learning
- Enhancing a Culture of Equity and Inclusiveness
Supporting Rationale
This is a primary funstion of the Dean. Activities support the Vision for Success and the college's Startegic Direction.
Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: Yes
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: Yes
Supports Meeting Vision for Success Goal - Transfer: Yes
Supports Meeting Vision for Success Goal - Time to Degree: Yes
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: Yes
Requested Non-Financial Resources
- Research to support Student Equity and Achievement Program goals
- IT/IS support for degree audit/online educational planning
Current Financial Resources
The Student Equity and Achievement Program currently operates as a categorically funded entity with a $4.26 million dollar annual budget.
Augmentation Requests
| Original Priority |
Program, Unit, Area |
Resource Type |
Account Number |
Object Code |
One Time Augment |
Ongoing Augment |
| Description |
Supporting Rationale |
Potential Alternative Funding Sources |
Prioritization Criteria |
| 1 |
Dean's Office |
Personnel |
12.277.712.1.645000 |
52368 |
$390,000.00 |
$0.00 |
| Student Assistant Pool - Supports various programs/areas |
Money to support student assistants in the following offices: Counseling, Career and Academic Assessment Center, Transfer Counseling, Dean's Office, Student Success Services, Orientation, Welcome Center, Culture and Community Center, Math Lab, BC Bloom, etc. |
- Student Equity and Achievement Program
|
- Maintaining ongoing operations at current levels (excludes grants)
- Meeting Vision for Success Goals
- Implementing AB 705
- Closing Equity Gaps
- Meeting enrollment targets
- Meeting student achievement goals (Vision for Success Goals)
|
| 2 |
Admissions and Records |
Personnel |
12.277.701.1.620000 |
5XXXX |
$0.00 |
$12,000.00 |
| Funding for pending reclassification request (2 positions) |
A&R staff are now performing critical tasks including the evaluation of incoming transcripts from CCC's, CSU's, and UC's as well as assisting with setup, testing, and configuration of Hobsons degree audit. It is customary in A&R offices to distinguish between those performing A&R tasks and those performing evaluations. |
- Student Equity and Achievement Program
|
- Maintaining ongoing operations at current levels (excludes grants)
- Implementing the 2019-2020 Strategic Direction Priorities
- Implementing Guided Pathways: a. Strategic Scheduling; b. Hobsons Starfish
- Improving Processes: a. Data and Reporting; b. Internal Communications
- Meeting Vision for Success Goals
|
| 3 |
Dean's Office |
Operating Expenses |
12.277.712.1.645000 |
5XXXX |
$0.00 |
$115,000.00 |
| Hobsons/Starfish |
Cost of annual license fee and technical support for Hobsons/Starfish tools. |
- Student Equity and Achievement Program
|
- Maintaining ongoing operations at current levels (excludes grants)
- Implementing the 2019-2020 Strategic Direction Priorities
- Implementing Guided Pathways: a. Strategic Scheduling; b. Hobsons Starfish
- Improving Processes: a. Data and Reporting; b. Internal Communications
- Enrollment growth and improvement in student outcomes and student equity
- Meeting Vision for Success Goals
- Closing Equity Gaps
- Meeting student achievement goals (Vision for Success Goals)
|
| 4 |
Dean's Office |
Operating Expenses |
12.277.712.1.645000 |
5XXXX |
$25,000.00 |
$0.00 |
| Professional Development Fund |
Covers costs for Pro Dev in Counseling, Career and Academic Assessment, Dean's Office, Transfer Counseling, Admissions and Records, and Career Counseling. |
- Student Equity and Achievement Program
|
- Maintaining ongoing operations at current levels (excludes grants)
- Strengthening Professional Development
- Implementing AB 705
- Enrollment growth and improvement in student outcomes and student equity
- Implementing the 2019-2020 Strategic Direction Priorities
- Meeting Vision for Success Goals
- Implementing Guided Pathways: a. Strategic Scheduling; b. Hobsons Starfish
- Closing Equity Gaps
- Meeting enrollment targets
- Meeting student achievement goals (Vision for Success Goals)
- Fostering a Culture of Inclusiveness
- Improving Processes: a. Data and Reporting; b. Internal Communications
|
| 5 |
Dean's Office |
Equipment |
12.277.712.1.645000 |
5XXXX |
$20,000.00 |
$0.00 |
| Computing Equipment Pool - Supports various programs/areas |
Identified funding for new or replacement laptops, PC's, printers, etc. Maintains access to and reliability of essential equipment. |
- Student Equity and Achievement Program
|
- Maintaining ongoing operations at current levels (excludes grants)
|
| 6 |
Dean's Office |
Operating Expenses |
12.277.712.1.645000 |
5XXXX |
$0.00 |
$11,000.00 |
| College Source - TES |
Provides designated staff members access to other school catalogs and articulation information. |
|
- Maintaining ongoing operations at current levels (excludes grants)
- Implementing Guided Pathways: a. Strategic Scheduling; b. Hobsons Starfish
- Meeting student achievement goals (Vision for Success Goals)
- Improving Processes: a. Data and Reporting; b. Internal Communications
- Meeting Vision for Success Goals
|
| 7 |
Dean's Office |
Operating Expenses |
12.277.712.1.645000 |
5XXXX |
$10,500.00 |
$0.00 |
| Annual Operating Expenses |
Supplies, duplicating, copier lease, memberships, and catering. |
- Student Equity and Achievement Program
|
- Maintaining ongoing operations at current levels (excludes grants)
|