2020-21 Unit Plan
Shipping and Receiving

Mission Statement

Mail Services, Asset Management and Surplus/Excess Property provides the campus community with a timely and accurate handling, distribution and processing of all mail and District property.  Mail Services will utilize staff and resources in an efficient and accountable manner to meet the District's needs.  We will maintain an accurate accounting of the District's assets both incoming and outgoing property.

Program Description

Mail Services, Asset Management and Surplus/Excess Property consists of 3 FTE technicians and is responsible for dependable delivery of incoming and outgoing mail, shipping and receiving of campus supplies, and tracking and disposal of the assets of the District.  The staff safeguards postal and receiving rules and regulations in order to reduce liability risks for the District.   The unit maintains an accurate accounting of the District's assets both incoming and outgoing property in order to certify compliance with GASB34/35.

Student Learning/Administrative Unit Outcomes


        

        
        
        
Standards/Goals for Student Achievement (Instruction Departments)

        
            

        

        
        
        
Standards/Goals for Student Achievement (All Other Departments)

        

        

        
        
        
Strategic Direction

        

        

        
        
        
Program Review

        
The following are goals from the previous strategic plan and program review and the current status:
• Optimize mail delivery efficiency and accountability. Completed. Stop in-house delivery to Glenn Center.
• Continue to implement the District’s excess and surplus policy and procedure. Ongoing.
• Continue the equipment and vehicle replacement program. Ongoing.
• Continue the required Asset Inventory every two years. Ongoing. 
• Analyze collaboration of positions between Shipping and Receiving and Printing Services as attrition happens. Ongoing.
• Assist Business Services with notification of unauthorized District purchases and educate the campus on proper purchasing procedures. Ongoing.

        

        
        
        
Department Goals

        

        



        
Future Development Strategies

        

                    
Strategy 1 - Delivery Efficiency

                    

                        
Optimize mail delivery efficiency and accountability.

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Modeling Sustainability
    • 
                                    
  • Supporting Student, Faculty and Staff Success
    • 
                            

                            


                        Supporting Rationale

                        
Changing campus needs require frequent assessment of delivery methods and schedules.

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: Yes

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 2 - Excess and Surplus

                    

                        
Continue to implement the new District excess and surplus policy and procedure.

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Modeling Sustainability
    • 
                                    
  • Supporting Student, Faculty and Staff Success
    • 
                                    
  • Maximizing Resources to Support Student Learning
    • 
                            

                            


                        Supporting Rationale

                        
Storage of excess goods is inefficient and space consuming, causing a cost to the District. Efficient disposal of these goods benefits the District.� Enforcing proper disposal of District goods reduces legal risks and reduces storage needs.

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: Yes

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 3 - Equipment Replacement

                    

                        
Continue an equipment replacement program.

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Maximizing Resources to Support Student Learning
    • 
                            

                            


                        Supporting Rationale

                        
All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process.� Current replacement value of equipment is $25K with the average expected life of 10 years.

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: Yes

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 4 - Vehicle Replacement

                    

                        
Establish a vehicle replacement program.

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Modeling Sustainability
    • 
                                    
  • Maximizing Resources to Support Student Learning
    • 
                            

                            


                        Supporting Rationale

                        
Current fleet of 3 used electric delivery vehicles. The expected life of these vehicles is approximately five years, which would be 2020. Replacement of the vehicle fleet is $10K.

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: Yes

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 5 - Evaluation Position Classifications

                    

                        
Evaluate position classification to ensure a match with the departmental needs.

                        

                   

                        Supporting Rationale

                        
The current classifications are old and in need of updating. 

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: No

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    


        
    
    
    
        
Requested Non-Financial Resources

        

            
None.

            
        

    


        
Current Financial Resources

        

            
None

        
    
    
    
    
    
            
Augmentation Requests

            

                
                    
                    

                        Original Priority
                        Program, Unit, Area
                        Resource Type
                        Account Number
                        Object Code
                        One Time Augment
                        Ongoing Augment        
                    

                    

                        Description
                        Supporting Rationale
                        Potential Alternative Funding Sources
                        Prioritization Criteria
                    

                    
                    
                    
                    

                
                
                
                        

                            1
                            Shipping
                            Personnel
                            110002101677002
                            52368
                            $0.00
                            $18,175.00
            
            
                        

                        

                            Hire One Student Assistant for Excess and Surplus
                            Much research has shown that students who are employed on campus have a much higher rate of success in their academic careers. Target is to employ one student all year long to support new District excess and surplus property policy and procedure.
                            
                                
    
                                

                            		
                            
                                
    
                                        
  • Maintaining ongoing operations at current levels (excludes grants)
    • 
                                        
  • Meeting Vision for Success Goals
    • 
                                        
  • Meeting student achievement goals (Vision for Success Goals)
    • 
                                        
  • Fostering a Culture of Inclusiveness
    • 
                                        
  • Strengthening Professional Development
    • 
                                        
  • Enrollment growth and improvement in student outcomes and student equity
    • 
                                

                            		

                        

            
                
            


    

    
    





 8/2/23