The purpose of Facilities Planning and Management is to create and maintain a safe, positive and appealing environment that supports student and staff success. Our mission is to increase the quality of services provided and establish metrics to verify the level achieved. The Facilities Planning and Management (FPM) department of the Butte-Glenn Community College District is responsible for the construction, maintenance and operation of the physical plant of the District. Divisions include Custodial, Construction & Building Maintenance, Grounds, Printing, Shipping and Receiving, Transportation, Bond Management Program, utility management and the technical and clerical staff to support these functions. The vision of an organization can be subdivided into three parts: Core Values, Purpose, and Mission. The Core Values are the basic beliefs that define us as individuals and thus as an organization. These do not change over time. Purpose is the guiding star that defines the direction the organization will always move toward. The Mission is the immediate challenge to be conquered while moving towards fulfilling the Purpose.
The FPM department consists of eight units: Custodial Services, Construction and Building Maintenance, Grounds Maintenance, Printing Services, Shipping & Receiving, Mail Services & Asset Management, Student Transportation, Staff Motor Pool, Bond Management Program, and Facilities Support Services. There are approximately 70 permanent employees in the department.
HVAC package unit repairs various buildings
Boiler/Chiller repair and replacement
Repair electrical switchgear - Parking Lot 1
Install water diversion meter
Domestic water heater replacement
Repair of underground electrical conduit and bunkers
Reorganize FPM
Reorganization has helped with the additional workload due to the passage of the Bond and the elimination of the Assistant Director position and lead duties, and has allowed direct oversight over each of the supervisors' department.
Utilities, Water, Sewer Rate and Use Increase
Increase cost covered.
The following goals from the previous strategic plan and program review and the current status:
• Establish and manage a facilities renewal program. Ongoing.
• Identify safety hazards and develop projects to address unsafe conditions. Ongoing.
• Assist instructional and student service departments with development of their projects. Ongoing.
• Ensure that all District facilities, property and vehicles are in compliance with relevant regulations. Ongoing.
• Track and analyze the District’s utility usage and costs. Ongoing.
• Maintain the Bond Management Program. Ongoing.
• Evaluate job class to ensure a match with District needs and requirements. Ongoing.
• Evaluate 2016 Accessibility Survey and create a corrective maintenance plan. Ongoing.
• Evaluate District options to mitigate the effectis of PGE's Public Safety Power Shutoff. Ongoing.
Strategy 1 - Facilities Renewal Program
Establish and manage a facilities renewal program.
The buildings represent the most valuable physical asset of the District with a current replacement value of approximately $355 million. In addition the utility infrastructure, landscape and hardscape are valuable assets of the District. All of these assets have a predictable rate of deterioration and therefore, the need for systematic renewal of these assets to provide for the future usability for District functions.
Strategy 2 - Safety
Identify safety hazards and develop projects to address unsafe conditions.
Some facility deteriorations create unsafe conditions and need to be addressed.
Strategy 3 - Analyze Program Needs
Meet with and discuss facility-related programatic needs for instructional and student services departments.
Adaptive use of facility can assist instruction and delivery of student services. FPM can provide the expertise to assist departments with their augmentation requests.
Strategy 4 - Regulations
Ensure that all District's facility, property and vehicles are in compliance with relevant regulations.
To reduce the District's exposure to liability and potiental regulatory actions.
Strategy 5 - Utility Usage
Track and analyze District utility usage and costs, and options to mitigate PGE's Public Safety Power Shutoff.
Analyzing the District's utility usage will assist with budgeting for future utility costs, and options to mitigate PGE's Public Safety Power Shutoff.
Strategy 6 - Bond Management Program
Maintain the Bond Management Program and increase staffing level or reclassify staff to match the department needs to support the Bond Program.
Additional Program Managers are needed to support the Bond Program.
Strategy 7 - Accessibility Survey
Evaluate 2016 Accessibility Survey and create a corrective maintenance plan.
Correcting the deficiencies identified in the survey will make the campus more ADA accessible.
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| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Facilities Planning and Management | Operating Expenses | $0.00 | $64,574.00 | ||
| Increase in Natural Gas and Electricity Cost | Cosmetology and Barbering Center � Now that program is in operation and true consumption has been determined and due to the 11% increase in natural gas and electricity prices, the District will need an augmentation for utilities to support the Cosmetology program for the 20-21 year. � 11.000.210.8.300700.55510 � Natural Gas - $1,860 � 11.000.210.8.300700.55510 � Electricity - $2,596 Chico Center � Due to an 11% increase in natural gas and electricity prices, the District will need an augmentation for utilities to support the Chico Center for the 20-21 year: � 11.000.210.3.657000.55510 � Natural Gas - $3,000 � 11.000.210.3.657000.55510 � Electricity - $2,860 Main Campus �Due to the increased square footage of the 9 portables for Technology Swing Space and Scenario Village, we will need an augmentation for utilities to support the main campus for the 20-21 year. � 11.000.210.1.657000.55510 - Electricity $23,505 � 11.000.210.1.657000.55520 - Natural Gas $30,933 |
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| 2 | Facilities Plannning and Management | Operating Expenses | $0.00 | $15,545.00 | ||
| Increase Cost for Required Annual Fire Sprinkler Inspection and Testing at Welding & Manufacturing Building, Kinesiology & Athletic Performance Center and Press Box, and Instructional Portables. | Due to the addition of Welding & Manufacturing Building, Kinesiology & Athletic Performance Center and Press Box, and 12 Instructional Portables, there is an increase cost for required annual fire sprinkler inspection and testing. |
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| 3 | Facilities Planning & Management | Operating Expenses | $0.00 | $2,820.00 | ||
| Increase Cost for Elevator Services at Kinesiology & Athletic Performance Center | Due to the addition of an elevator at Kinesiology & Athletic Performance Center, there is an increase cost for required annual service to the elevator. |
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| 4 | Facilities Planning and Management | Operating Expenses | $80,000.00 | $2,080.00 | ||
| Increase Cost in Additional Testing for Waste Water Permit | Updated regulations for waste water treatment permitting requires 6 monthly tests and 4 (quarterly) tests in order to maintain the Waste Water Permit. |
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| 5 | Facilities Planning and Management | Operating Expenses | 110002101651001 | $23,575.00 | $0.00 | |
| Data Collection for Permit to Clean Creek | Required data collection to apply for permits to perform cleaning in the creek. |
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| 6 | Facilities Planning and Management | Operating Expenses | $73,791.00 | $0.00 | ||
| Clear Creek Maintenance Plan | Cost is for consultant to develop a maintenance plan for the District on Clear Creek and obtain proper maintenance permit to clean the creek. |
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| 7 | Facilities Planning and Management | Operating Expenses | $0.00 | $13,130.00 | ||
| Increase budget to cover for rent increase at Glenn Center and Cosmetology and Barbering Center | Increase budget to cover for rent increase at Glenn Center and Cosmetology and Barbering Center. GC: $6,588.00 (110002107601000.55611) CBC: $6,542 (110002108300700.55611) |
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| 8 | Facilities Planning and Management | Facilities | $9,395.00 | $0.00 | ||
| Replace carpet in corridor on SAS 3rd Floor | Replace carpet in corridor on SAS 3rd Floor |
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| 9 | Facilities Planning & Management | Facilities | $431,922.00 | $0.00 | ||
| Chiller Replacement - Allied Health Building | Chillers are failing and need replaced. They were installed in 1998 |
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| 10 | Facilities Planning and Management | Facilities | $64,419.00 | $0.00 | ||
| Replace MLR Package Units (3) | Units are original and 44 years old. They are failing and need replaced. |
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| 11 | Facilities Planning and Management | Facilities | $41,300.00 | $0.00 | ||
| HVAC Package Unit Repairs Various Buildings | Several of the original buildings have package units that are failing and need replaced. |
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| 12 | Facilities Planning and Management | Facilities | 417282101710001 | $100,000.00 | $0.00 | |
| Horticulture Restroom Renovation | Horticulture Restroom Restoration - Repair flooring, replace fixtures, upgrade plumbing, new partitions. |
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| 13 | Facilities Planning and Management | Facilities | 417282101710001 | $150,000.00 | $0.00 | |
| Business Education Mens Restroom Renovation | Renovate men restroom at the BE building. Replace flooring, repair plumbing, replace fixtures, correct drainage system. |
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| 14 | Facilities Planning and Management | Facilities | $89,276.00 | $0.00 | ||
| Replace Flooring Campus Center First Floor | Flooring on 1st floor of Campus Center is warping due to water intrusion. Floor needs replaced. Causing trip hazards. |
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| 15 | Facilities Planning and Management | Facilities | $82,600.00 | $0.00 | ||
| Replace CDC Fencing | Fencing for Child Development Center does not meet current state standards and needs to be replaced. |
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| 16 | Facilities Planning and Management | Facilities | $167,163.00 | $0.00 | ||
| Rebuild Well House 1 (Lower Well) | Rebuild Well House 1 (Lower Well) |
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| 17 | Facilities Planning and Management | Facilities | 417282101710001 | $150,000.00 | $0.00 | |
| MLR Restroom Renovation | The toilet facilities need to be upgraded they are original fixtures. They are beginning to fail. |
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| 18 | Facilities Planning and Management | Facilities | 417282101710001 | $150,000.00 | $0.00 | |
| Repair/Replace Solar Phase II inverters and switch gear -Phase I | Repair/Replace Solar Phase II inverters and switch gear -Phase I |
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| 19 | Facilities Planning and Management | Facilities | 417282101710001 | $150,000.00 | $0.00 | |
| Restroom Renovation Mechanized Agriculture | Renovate restroom at the Mechanized Ag building. Replace flooring, repair plumbing, replace fixtures, correct drainage system. |
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| 20 | Facilities Planning and Management | Facilities | 417282101710001 | $50,000.00 | $0.00 | |
| Effluent Pond Clearing | Per requirements of Butte County Waste Plan clear all debris from the effluent pond for proper perk. |
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| 21 | Facilities Planning and Management | Facilities | $33,978.00 | $0.00 | ||
| Replace Student Dining Chairs | The chairs in the Campus Center Dining are over 10 years old and needs to be replaced or repaired as they are heavily used by the campus community. The Dining area is used by students, and the entire campus for various events. This will replace 8 cafe stool and replace the upholstery on the back of 296 student dining chairs. |
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| 22 | Facilities Planning and Management | Equipment | $25,000.00 | $6,799.00 | ||
| Purchase Online Interactive Map | This request is for funds to contract with a single vendor (CampusTours) to meet all of our college�s mapping needs: a physical map; a mobile-friendly, interactive online map; �You Are Here� maps; a campus tour for online Orientation for Recruitment and Outreach; etc... Currently, Butte College has many different campus maps for different purposes, none of which are completely accurate with all the important features that we�d like to see for accessibility and inclusion purposes. We�d like to provide a single mapping tool that can locate all campus adult changing stations, all gender restrooms, DSPS cart stops, lactation rooms, wheelchair accessible routes, emergency phones, and smoking locations, and provide one cohesive place online for all the maps to live. The vendor will provide maps for all Butte College locations. Cost is $6,799 ongoing ($1,800/yr for the video tour to be in multiple languages and $4999 to cost the campus maps) and a $25,000 one-time cost to develop the various maps. |
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