To provide innovative approaches and outstanding customer service while delivering a clean, sanitary and safe environment in a cost efficient manner. To prepare and maintain campus facilities for instructional, student services, athletic and approved special events.
The Custodial Department is currently cleaning 621,067 square feet of space with a staff of 22.5 custodians, 1 support technician and 1 supervisor. This group also provides event support. Additional duties include furniture, assembly and moving, recycling, waste management and archives support.
Hire one custodian I (40 hours, 12 months)
Position has been hired and custodial support has been provided to the Welding & Manufacturing and Kinesiology & Athletic Performance Center, which is an increase of 53,536 square footage.
The annual unit plan serves as the Custodial Department's Program Review.
The following are goals from the previous strategic plan and program review and the current status:
• Provide training to promote the safety and efficiency of the work force. Ongoing, funds requested, denied.
• Continue a systematic program to replace and upgrade the custodial equipment and vehicles. Ongoing.
• Analyze workloads and reorganize work assignments to optimize employee efficiency. Ongoing, 60% completed.
• Seek an increase in the budget for custodial substitutes. Ongoing, funds requested, denied.
• Organize to maximize the retention of institutional knowledge. Ongoing.
• Increase the diversion rate of our waste stream by 2% in 2020. Ongoing.
o Continue and expand recycle audit program to meet upcoming regulations using student employees. Ongoing.
• Continue use of green cleaning products equipment and procedures. Ongoing.
• Employ and train students. Provide internships whenever possible. Ongoing. Funding has been requested denied. If not funded, we pay not be able to employ students.
• Increase additional staff to meet the increase square footage. Ongoing.
Strategy 1 - Training
Provide training to promote safety and efficiency of the work force. Provide cross training within the area and provide in-house promotion opportunity to keep institutional knowledge within the department.
Training of personnel allows the employees to be more efficient and safe in their daily activities and enables them to serve the campus community to higher level.
Strategy 2 - Green Cleaning
Continue to implement and expand green cleaning practices.
Green cleaning practices promote campus health and sustainability because substances used are sustainable, non-toxic and non-butyl with low VOCs.
Strategy 3 - Student Employment
Employ and train students.
Research has shown that students who are employed on campus have a much higher rate of success in their academic careers.
Strategy 4 - Workload Analysis
Analyze workloads and reorganize work assignments to optimize employee efficiency.
As conditions change and new square footage is added, work assignments may become unbalanced. Analysis and reorganization will optimize employee effectiveness.
Strategy 5 - Inspections
Continue to implement standardized inspections to measure cleaning service levels using the APPA standards to benchmark against state and national sister institutions.
Accurate measurement will allow more effective management of custodial operations.
Strategy 6 - Equipment Replacement
Continue a systematic program to replace and upgrade the custodial equipment.
Equipment has a finite life and requires replacement on a regular basis.
Strategy 7 - Vehicle Replacement
Continue the vehicle replacement program.
Total current fleet is eight vehicles. Three gas vehicles were purchased in the mid-80s to mid-90s and one electric vehicle was purchased in the early 2000s and have exceed their life expectancy. Replacement value of vehicle fleet is $90K with the average expected life of 10 years.
Strategy 8 - Substitutes
Increase the budget for custodial substitutes.
When a custodian is absent a substitute is required. On average each custodian accrues 96 hours of vacation and 96 hours of sick leave annually. Cost for substitutes for this amount of time is $64K.
Strategy 9 - Waste
Increase the diversion rate of our waste stream by 2% in 2020.
In efforts to support the District's sustainability initiatives the custodial department will work with the campus through education and implementation of recycling programs and waste management. This will also reduce our waste disposal cost as our diversion rates increase.
Strategy 10 - Evaluate Position Classifications
Evaluate custodial position classification to ensure a match with the departmental needs.
The current classifications are old and in need of updating.
Strategy 11 - Staffing Level
Increase the staffing and equipment of Custodial Services to meet the increase square footage.
Current staffing level is inadequate to provide appropriate custodial services for the increase square footage.
Strategy 12 - Custodial Supplies
Increase supply budget in Custodial Services to meet current District needs due to price increases.
Due to the significant usage increase additional cleaning and lavatory supplies are needed.
Need assistance from Human Resources to evaluate current classifications.
N/A
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Custodial Services | Operating Expenses | 110002101653000 | $3,500.00 | $12,307.00 | |
| Increase Cost for District Wide Waste Disposal and Recycling, and Metal Disposal | Due to the significant increase in District wide waste disposal, increase cost of metal disposal by Welding Program, and new cost for District wide recycling, additional funds is needed to cover the increase in cost. |
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| 2 | Custodial Services | Operating Expenses | 110002101653000 | 54500 | $0.00 | $2,115.00 |
| Increase Cleaning and Lavatory Supply Budget | Due to a 3% increase in price and significant usage, additional cleaning and lavatory supplies such as liners, toilet paper, paper towel are needed. |
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| 3 | Custodial Services | Equipment | 110002101653000 | $15,000.00 | $0.00 | |
| Replace District Moving Van | Replace District Moving Van. This vehicle is used campus wide for graduation, Spring Gala, all I.T. equipment, and surplus and building furniture and equipment transfer due to new constructional and remodels. Transportation Shop recommended this van be replaced as it is becoming repairable. |
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| 4 | Custodial Services | Personnel | 110002101653000 | 52130 | $0.00 | $6,314.00 |
| Upgrade one Custodian I position to Custodian II | Upgrade one Custodian I position to Custodian II to support workload and activities at all of the off-campus sites to include Cosmetology and Barbering Center, Glenn Center, Skyway Center and Chico Center. |
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| 5 | Custodial Services | Personnel | 110002101653000 | 52330 | $0.00 | $20,000.00 |
| Substitutes for Vacation and Sick Leaves | When a custodian is absent a substitute is required. Our current budget covers 6 months of substitute work. An additional $20K is needed to cover through the fiscal year. |
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| 6 | Custodial Services | Personnel | 110002101653000 | 52368 | $0.00 | $36,350.00 |
| Hire Two Student Assistants for Recycling | Much research has shown that students who are employed on campus have a much higher rate of success in their academic careers. Target is employ two students year long for recycling program. If not funded, recycling services will be eliminated. |
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