Mission Statement

Mail Services, Asset Management and Surplus/Excess Property provides the campus community with a timely and accurate handling, distribution and processing of all mail and District property.  Mail Services will utilize staff and resources in an efficient and accountable manner to meet the District's needs.  We will maintain an accurate accounting of the District's assets both incoming and outgoing property.

Program Description

Mail Services, Asset Management and Surplus/Excess Property consists of 3 FTE technicians and is responsible for dependable delivery of incoming and outgoing mail, shipping and receiving of campus supplies, and tracking and disposal of the assets of the District.  The staff safeguards postal and receiving rules and regulations in order to reduce liability risks for the District.   The unit maintains an accurate accounting of the District's assets both incoming and outgoing property in order to certify compliance with GASB34/35.

Student Learning/Administrative Unit Outcomes

The following are Administrative Unit Outcome for Mail Services, Asset Management and Surplus/Excess Property:
Asset Management:
Outcome - Provide an accurate inventory of all District assets.
Metrics:  Gasby Report and Surplus Process
Mail Services:
Outcome - Provide timely pick up and drop off.
Metric - Survey (employee)
Outcome - Provide the most cost effective means for large mailing.
Metrics - Survey (employee) and evaluating the cost on a fiscal year cycle.
 
The following strategies supports our Future Development Strategies in the unit plans:

Evaluate position classification to ensure a match with District needs.
Optimize mail delivery efficiency and accountability.
Continue to implement the District’s excess and surplus policy and procedure.
Continue the equipment and vehicle replacement program.

Standards/Goals for Student Achievement (OSLED Departments)

Standards/Goals for Student Achievement (All Other Departments)

Mail Services, Asset Management and Surplus/Excess Property provides the campus community with a timely and accurate handling, distribution and processing of all mail and District property.  Mail Services will utilize staff and resources in an efficient and accountable manner to meet the District's needs.  We will maintain an accurate accounting of the District's assets both incoming and outgoing property.

Strategic Direction

Shipping and Receiving provides direct support to the instructional activities on campus, thereby supporting Student Learning Outcomes.

Program Review

The following are goals from the previous strategic plan and program review and the current status:

Optimize mail delivery efficiency and accountability. - Ongoing
Continue to implement the District’s excess and surplus policy and procedure. - Progressing, ongoing.
Continue the equipment and vehicle replacement program. - Ongoing

Department Goals

Mail Services, Asset Management and Surplus/Excess Property provides the campus community with a timely and accurate handling, distribution and processing of all mail and District property.  Mail Services will utilize staff and resources in an efficient and accountable manner to meet the District's needs.  We will maintain an accurate accounting of the District's assets both incoming and outgoing property.

Future Development Strategies

Requested Non-Financial Resources

Current Financial Resources

Augmentation Requests

Original Priority	Program, Unit, Area	Resource Type	Account Number	Object Code	One Time Augment	Ongoing Augment
Description	Supporting Rationale		Potential Alternative Funding Sources		Prioritization Criteria
1	Shipping	Equipment	110002101677002	56610	$6,500.00	$0.00
Vehicle Replacement	The current electric delivery vehicle has exceeded its life expectancy.				Maintaining core programs and services Supports Previous Program Review Recommendations
2	Shipping	Operating Expenses	110002101677002	52368	$0.00	$12,831.00
Hire One Student Assistant for Excess and Surplus	Much research has shown that students who are employed on campus have a much higher rate of success in their academic careers. Target is one student to support new District excess and surplus property policy and procedure. Cost to employ one student all year is $13,485.		Student Equity		Maintaining core programs and services Directly supporting meeting department standards/goals for student achievement and/or supporting the college in meeting its student achievement standards and/or goals Supports Previous Program Review Recommendations Improving access, success, and completion of targeted student populations through the implementation of the Student Equity Plan Improving support services to meet demands for online students and students attending at off-campus centers